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Office Coordinator

We are looking for a dynamic, warm and friendly individual to be the face of Allen & Gerritsen, the first impression, the embodiment of our culture and our biggest champion. This person would create an environment where talented people want to come to do their best work and clients are surprised and delighted. The office coordinator will manage all aspects of the office from the happy hours to ordering office supplies, keeping the kitchen in top shape, getting the printer fixed and other special projects designed to keep our office running like a well-oiled machine.  We are looking for someone who has customer service experience and is willing to jump in and help wherever needed!

 

Responsibilities include but are not limited to:

  • Be the face of Allen & Gerritsen
  • Greet all visitors 
  • Answer, screen, and direct incoming calls
  • Manage the office environment – organization, cleanliness, security, interface with building managers and maintenance staff etc.
  • Provide client meeting and presentation support including catering 
  • Order and maintain office and kitchen supplies keeping budgets balanced
  • Ensure the office is tidy and tour ready at all times
  • Develop and own agency events
  • Assist with the internship program
  • Act as a facilitator for employee engagement initiatives
  • Assist Director of HR by helping to complete projects, research, new hire orientation as necessary
  • Assist with travel arrangements
  • General administrative support (mail, fed ex, etc)
  • Special projects as assigned

Skills & Requirements

  • 1-2 years experience in a fast paced office environment
  • Extremely organized, reliable with an uncompromising attention to detail
  • Customer service experience
  • Excellent communication skills 
  • Ability to multi-task/prioritize responsibilities
  • Proactive and solution oriented
  • Proficient in MS Office
  • HR coordinator experience preferred
  • Degree preferred
  •  

Allen & Gerritsen (A&G) is a fiercely independent agency in the cities where independence was born, Boston & Philadelphia. Innovation & culture drive its success. A&G runs its own innovation think/make tank (A&G Labs), creates original entertainment through its production studio (A&G Entertainment), embeds brands into the cultural conversation through its Brand Newsroom and creates Brand Experiences that marry a brand’s physical and digital worlds to enhance consumer engagement. Ad Age twice has named A&G the Best Place to Work in U.S. Marketing & Media. To learn more, check out http://www.a-g.com/ or follow the agency on LinkedIn, Facebook, Twitter and Instagram.

Allen & Gerritsen is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Unsolicited resumes from staffing agencies will not be accepted at this time.

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